AI automation for small business

We build AI into your business.

Most businesses are barely scratching the surface of what AI can do. We'll show you what's possible, then build it into your operations.

Services

Practical AI that
actually gets used.

We focus on solutions that fit your team's real workflows, not shiny demos that collect dust. Every engagement is tailored to how your business actually operates.

02

AI Tool Selection & Setup

There are thousands of AI tools out there and most of them aren't worth your time. We cut through the noise, find what actually fits your needs, and get it set up properly so your team can hit the ground running.

  • Needs assessment
  • Setup & configuration
  • Team onboarding
03

Custom Internal Tools

Need something specific that doesn't exist off the shelf? We build AI-powered internal tools tailored to your business: custom dashboards, smart search across your documents, chatbots trained on your data, and more.

  • Built to your specs
  • Works with your data
  • Simple for anyone to use
04

Process Optimization

We map out how your team works today, spot the bottlenecks, and redesign those processes with AI baked in so things move faster without adding headcount.

  • Workflow audit
  • Bottleneck identification
  • AI-integrated redesign
05

AI Training & Enablement

Your team doesn't need to become AI engineers. They just need to know how to use these tools well. We run hands-on training sessions that get everyone comfortable and productive with AI, fast.

  • Hands-on workshops
  • Prompt guides & best practices
  • Ongoing support

We also build.

Beyond AI automation, we help small businesses with the digital fundamentals.

Custom Software Development

Purpose-built tools and applications designed around how your business actually works.

Website Design & Development

Clean, fast, modern websites that make the right first impression.

SEO & Generative Engine Optimization

Get found on Google and in AI-powered search tools like ChatGPT, Perplexity, and Gemini.

Built with best-in-class tools

The tools behind the work.

We work with the leading AI platforms and modern tools to build solutions that actually last.

Claude
OpenAI
Google Gemini
Vercel
Supabase
Zapier
Make
Slack
Notion
Salesforce
Airtable
n8n
Vapi
xAI
Meta
Claude
OpenAI
Google Gemini
Vercel
Supabase
Zapier
Make
Slack
Notion
Salesforce
Airtable
n8n
Vapi
xAI
Meta

Who it's for

Is this a good fit?

We work best with small-to-medium businesses that are ready to work smarter, not just harder. Here's who typically reaches out.

A

Drowning in manual work

You've got 5–50 employees and your team spends too much time on repetitive tasks. Copying data between systems, writing the same emails, manually generating reports. You know there's a better way but haven't had time to figure it out.

B

Curious but unsure where to start

You keep hearing about AI and you know your competitors are starting to use it. You're interested, but the landscape is overwhelming and you're not sure what's real versus what's hype. You want someone to just tell you what's worth doing.

C

Using AI, but not getting full value

You've already adopted a few AI tools, maybe ChatGPT, maybe some automation platform, but it feels like you're only scratching the surface. Things aren't connected, adoption is spotty, and you're not seeing the ROI you expected.

Meet Our Founder

Enterprise experience,
small business focus.

Neon Blue Labs was founded by Preston Ramirez, who has spent over a decade leading product and IT teams across the US, South America, and Asia. He holds a Master's in Engineering Management from Duke University and a Bachelor's in Computer Engineering from Gonzaga University.

That background matters because it shapes how we work. Most firms send consultants who hand off a strategy doc and move on. At Neon Blue Labs, every engagement is led by someone who's managed cross-functional teams at scale, built enterprise systems from scratch, and understands what it takes to make technology actually work inside a real business.

That's the whole idea behind Neon Blue Labs. Small businesses deserve the same caliber of AI and automation that large enterprises get, without the enterprise price tag or the 30-page document nobody reads. We keep it hands-on, practical, and yours. Every automation we build, you own.

10+ Years in product & IT leadership
Duke Master's, Engineering Management
100+ Workflows automated

How it works

Simple, transparent process.

No mystery, no bloated timelines. Here's exactly what working together looks like.

01

Free Discovery Call

We hop on a 30-minute call. You tell us what's slowing your team down, we ask a few questions, and together we figure out if there's a real opportunity for AI to help.

30 min
02

Workflow Audit & Plan

We dig into your current workflows, tools, and pain points. You get a clear, prioritized plan: what to automate first, which tools to use, and what kind of results to expect.

1–2 weeks
03

Build & Implement

We set everything up (automations, tool integrations, custom builds) and test it all in your actual environment. You see progress every week, not just at the end.

2–6 weeks
04

Handoff & Support

Your team gets trained on everything. We document how it all works, make sure everyone's comfortable, and stick around for questions as you settle in.

Ongoing

FAQ

Common questions.

Straight answers, no sales pitch.

Every project is different, but most engagements fall between $2K–$8K depending on scope, with the majority landing in the $3K–$5K range. No long-term contracts, no retainers.

We start with a free 30-minute call to figure out if there's a real opportunity. If there isn't, we'll tell you.

The ROI is simple: if your team is wasting 20 hours a week on tasks AI can handle, the engagement pays for itself pretty quickly, and every month after that is pure upside.

Fair question. We're not selling you an AI-powered marketing suite with a chatbot slapped on the dashboard. We look at the specific tasks your team does every day (data entry, report generation, email sorting, manual scheduling) and automate them with tools that exist right now. When your team gets 20 hours a week back, you don't need a case study to prove ROI. You feel it immediately.

Not at all. That's actually who we work best with. Everything we build is designed to fit into the tools your team already uses. If your team can use email and spreadsheets, they can use what we set up. We also provide hands-on training so nobody's left guessing.

Most clients see their first automation live within 2–3 weeks. We prioritize quick wins first, the tasks that free up the most time, so you see value fast while we work on the bigger initiatives.

The free discovery call exists for exactly this reason. If AI isn't the right fit for your situation, we'll say so. We'd rather be honest upfront than take on a project that won't deliver. And engagements are scoped in phases, so you're never locked into a massive commitment.

You can, and you probably should be using it for some things already. But there's a big difference between one person using ChatGPT for email drafts and having AI systematically integrated into your operations: automating workflows, connecting tools, handling repetitive processes without anyone touching them. That's the gap we fill. And here's the reality: your competitors are figuring this out right now. The businesses that move from dabbling with AI to actually operationalizing it are going to run leaner, move faster, and be very hard to catch once they pull ahead.

The opposite. We build around your existing workflows and tools. The goal is to remove friction, not create it. Your team keeps working the way they're comfortable, just with less of the tedious stuff on their plate.

Neon Blue Labs is a hands-on firm, not a middle layer. All work is done by our US-based team. You'll never be handed off to a random subcontractor or find out your project got sent overseas. When you hire Neon Blue Labs, you're getting direct access to the people doing the work.

Let's talk

Curious what AI could do for your business?

Book a free 30-minute call. We'll learn about your business, identify where AI can save you the most time, and give you honest advice, whether that leads to working together or not.

  • Free 30-minute discovery call
  • Honest assessment: we'll tell you if AI isn't the answer
  • No obligation, no hard sell

Not ready for a call? Email us at hello@neonbluelabs.com